Medicine Hat Little League
Policies & Procedures
*Revised February 2012
The Official Little League (Regulations and Playing Rules÷ handbook is recognized as the official source pertaining to all rules with the exception of the rules and by-laws as laid down by the Medicine Hat Little League Association (MHLL) mentioned herein.
1. GENERAL RULES
1.1. Every youngster aged five to 17 residing within league boundaries shall be eligible to participate on an annual basis. Exception to age restriction - Challenger Division to age 22.
1.2. Each division, with the exception of Little Sluggers, shall hold an evaluation prior to each season. The respective league director shall place any participant failing to attend the evaluation session accordingly. The director shall gather information on the player's skill level from past coaches, and or arrange an alternate time for the coaches to evaluate such player(s) prior to the draft. This action may only be taken prior to the respective league draft, if possible.
1.3. The recommended maximum number of players per team in all leagues shall be 12. The minimum number of players per team in all leagues shall be 11.
1.4. Players are encouraged to play at their own skill level. Individual requests to play outside the regular age categories due to lower skill levels (exceptional circumstances only) will be at the discretion of the league director with final approval from the league president.
1.5. Parents who request their son/daughter to play in the Minor Division rather than Majors must make a request prior to the evaluations. Should the player's skill level be deemed too strong for the Minors, that player then must participate in the Majors division.
1.6. Siblings will be allowed to play on the same team provided all players skill level and age requirements meet the league's playing standard.
1.7. Only two coaches, per team, may be named prior to the respective league drafts. At the conclusion of the draft, each team may add an additional coach. A maximum of three coaches per team. The league director and other coaches within the same league prior to the actual draft shall determine the coaches' children in the draft.
1.8. Draft dates, times and locations will be set by the respective league directors with the approval of the league president.
1.9. All league schedules and any deviation of those schedules must be approved by / and or / the league president or league director.
1.10.Weekday games shall begin at 6:15pm for all leagues with the exception of the Senior League. Weekend games are set at the discretion of the respective league directors.
1.11.A six (6) run Mercy Rule per inning is in effect for all regular season and playoff games for Kid Pitch and Minors.
1.12.A 10 run Mercy Rule will be in effect for all games in the Majors, Juniors and Seniors divisions.
1.13.A time limit of No New Inning shall begin after 8:00pm is in effect for all leagues below the Majors division. Once a game begins, only the umpiring crew shall make the decision to conclude a game early based on weather conditions and or darkness.
1.14.*Lightning must be taken very seriously and umpires and coaches should immediately cease any game if lightning is spotted in the vicinity of the playing field. There should be no exceptions.
1.15.All regular season games will remain as tied. Tie games in championship games will be broken at the discretion of the respective league directors.
1.16.All players will be included in the batting lineup and all players shall bat in their respective turn.
1.17.Every player on a team in every division will participate in each game. NO player shall sit out more than two (2) innings in any one game. If a manager and or coach does not meet the required playing time, the penalty shall be as follows :
1.17.1. 1st Offence - Receive a written warning
1.17.2. 2nd Offence - Receive a one game suspension
1.17.3. 3rd Offence - Suspension for the remainder of the season
1.18. Pitching Records must be kept on forms provided by the league. The forms must be made available to opposing coaches and or league officials if requested.
1.19.Home teams shall occupy the 3rd base dugout, put out and away the bases as well as provide the Official scorekeeper. The Visiting team must provide the Official Pitch Counter.
1.20.Two adult coaches are eligible to coach at 1st and 3rd base - provided a 3rd adult coach is present in the dugout at all times.
1.21.All winning teams in all leagues should report the scores to their respective league directors that night.
1.22.If it appears any team, at any time will not have sufficient players to field a team for a regularly schedule game, the coach shall arrange for use of a player from the next lower division. Exception - a player from Majors is not permitted to play in the Junior Division. A coach shall NOT call up a player from the lower division unless his/her team id down to nine (9) or less players, and may only increase their roster to 10 players. No player being called up to a higher league may pitch no exceptions. All players called up must be done through the coach of the lower division team. A player may not be called up if it conflicts with his/her own regular season team. All call up players must meet the minimum playing standards.
1.23.All coaches are expected to be neat in appearance and dress attire. Coaches will be permitted to wear dress shorts during house league play only.
1.24.No League standings will be kept during regular league play. The respective league directors will however, keep league standings for playoff seeding purposes only.
2. REFUND POLICY
2.1. After registration and until teams are formed. Refunds are subject to a $20.00 administrative fee, which will be subtracted from the refund balance.
2.2. After team are chosen, and before first game, the entire registration fee, Refunds are subject to a $25.00 administrative fee, which will subtracted from the refund balance. Uniforms must be returned prior to MHLL"S remittance of the adjusted refund check.
2.3. After opening day, no refunds will be granted.
2.4. All checks that fail to clear are subject to a $20.00 fee and must be cleared for the player to participate in MHLL Baseball.
2.5. Refunds are made by check · with delivery via. Mail.
2.6. All of this stands with the exception of an injury.
3. CODE OF CONDUCT:
3.1. At no time shall a player, coach or spectator verbally or physically abuse an umpire. On any disputed call, subject to interpretation only, a coach shall call for time out prior to entering the field of play. After being granted time out by the umpire, the coach shall then question the umpire's interpretation of the call. Failure to call for an official time out and permission to enter the playing field may result in an ejection from the game. A coach may only question a play involving the interpretation of the rules. A judgment call may NOT be questioned. Any official protest of a game must be in writing and received by the league president or umpire in chief within 24 hours. Only a protest on the interpretation of the rules will be reviewed.
3.2. Players, coaches and spectators are not permitted to direct negative comments toward opposing players or coaches at any time. Medicine Hat Little League encourages all participants to keep their comments of a positive nature. Verbal abuse towards any player from spectators will result in an automatic ejection from the ballpark. Failure to leave the facility on the request of the umpire will result in a suspension of the game.
3.3. At no time shall any participant, on site, consume alcohol during a sanctioned Little League event.
3.4. Smoking or the use of smokeless tobacco by a player, coach or umpire is NOT permitted at any time.
3.5. In accordance with Little League International rules, any player or coach getting a game ejection is subject to an automatic one game suspension. The Medicine Hat Little League Association disciplinary committee will rule on any additional penalty that may be required.
3.6. Any questions or concerns by a participant should be first directed to their respective coach. If necessary, the complaint can be issued to the respective league director. Only if a solution or compromise cannot be resolved, shall the league president be notified. Any decision by the league president and or his/her designates shall be considered final. The league president has the right to rule on any matter; "in the best interests of Medicine Hat Little League."
4. Divisional Age Structure
Special IMPORTANT Notea
The number of teams in the Majors and Minors Divisions will be determined by the number of 10, 11 and 12 year olds registered in MHLL for that baseball season. Each team will carry 11 players; there may be times when 12 players per team are necessary. In order to help with the number of coaches needed for the Minors/Majors Division an assumption could be made based on the number of players registered in those Divisions the previous year. However the final number of teams will be decided once registration has been completed for the upcoming season.
4.1. Little Sluggers 5 & 6
4.1.1. In this Division youngsters are introduced to the game of baseball. They will learn to develop and practice fundamental baseball skills at an early age.
4.1.2. Little Sluggers consists of having a coach or designated parent pitch to the player. If the player strikes out the player has one chance to hit the ball off a tee to allow the player a better chance to make contact and put the ball in play. If they don't hit the ball off the tee on the first swing they are out. Games are 4 innings. Teams are formed by the Director placing equal number of 5 & 6 year olds on each team. (no draft)
4.2. Coach/Parent Pitch 7 & 8
4.2.1. In this Division boys and girls continue to develop their skills and learn the rules of baseball. Emphasis is placed upon hitting, base running, fielding and throwing within a framework of teamwork and sportsmanship.
4.2.2. This is the first year that players are asked to attend evaluations with the purpose of drafting them onto teams.
4.2.3. Coaches or a designated parent pitches to their own team for the entire game. The defensive team will field a player at the position of pitcher. All players will play in the field; no one sits on the bench. All players will bat; rotating players in the batting line up is encouraged.
4.3. Kid Pitch 9, 10 & 11
4.3.1. This is the next step in baseball.
4.3.2. In this Division player pitching is introduced to the 9 year olds, as well the 10 & 11 year olds will further develop their pitching skills. Emphasis is still on teamwork and sportsmanship.
4.3.3. All players are encouraged to try pitching and play all positions. Coaches are encouraged to give all players an opportunity to pitch and try players in all positions. Only 9 players will take to the field. All players will bat and coaches are encouraged to rotate their batting order.
4.3.4. Umpires in this Division will have a very liberal strike zone to encourage hitting. The object of the game is to get the ball into play as often as possible so that the defensive team can work on developing their defensive skills.
4.3.5. Players are asked to attend evaluations for the purpose of drafting them onto teams.
4.3.6. Teams in this Division will be made up of 11 year olds who have requested to play in this Division or they have been assessed and agreed to play at this level, some 10 year olds and all 9yr Olds.
4.3.7. Those players aged 10 who demonstrate an advanced skill level could be drafted into the Minors Division.
4.3.8. No 9 year old will be drafted to the Majors or Minors Division.
4.3.9. This is also the first age where All-Star baseball begins. Players have an opportunity to try out for All-Star teams in June that travel throughout the summer.
4.4. Minors 10, 11 & 12
4.4.1. In this Division pitching development continues along with hitting and fielding development. Emphasis is put on teamwork and sportsmanship.
4.4.2. Coaches are encouraged to give all players a chance to pitch and try all positions. Only 9 players will take to the field. All players will bat; coaches are encouraged to rotate their batting order.
4.4.3. Umpires will have a strike zone that is more in line with baseball rules.
4.4.4. Players are asked to attend evaluations with the purpose of drafting them onto a team. Teams in this Division will be comprised of 12 year olds who have requested a less competitive league or have been assessed and agreed to play in this Division, 11 year olds who are not drafted onto a Majors team and 10 year olds who have demonstrated sufficient skills to play at this level.
4.4.5. No 10 year old will be drafted onto a Majors team.
4.4.6. These players have a chance to try out for All-Star teams in June that travel throughout the summer.
4.5. Majors 11 & 12
4.5.1. This Division uses advanced baseball strategies. Coaches are encouraged to try all players at all positions and to rotate batting orders. However at this level some players may play certain positions more than others and bat in a particular spot more than others. Emphasis is still on teamwork and sportsmanship.
4.5.2. The umpires will have a strike zone that is more in line with baseball rules.
4.5.3. Players are asked to attend evaluations with the purpose of drafting them onto a team. Teams in this Division will be comprised of most 12 year olds that are registered and 11 year olds who have demonstrated that they have sufficient skills to play at this level. Those 12 year olds not wishing to play in a more competitive league or have been assessed and agreed will be drafted onto a Minors team.
4.5.4. No 10 year old will be drafted onto a Majors team.
4.5.5. These players have a chance to try out for All-Star teams in June that travel during the summer months.
4.6. Juniors 13
4.6.1. JUNIOR / SENIORS LEAGUE AMMENDMENT
188.8.131.52. MHLL has suspended the Senior division.
184.108.40.206. The Junior division will include 13-15 yr. olds until further notice. Any player over the league age of 15 to be assessed by a sub-committee on a per-player basis. This sub-committee to be comprised of the President, VP and Junior director, and another director appointed by the President.
220.127.116.11. Any player of all-star age, and who wishes to play summer ball must register with MHLL. These players must be registered with LL prior to the player draft. These players are to be place on a team as per the Junior director.
4.6.2. This is the next step in baseball where leading off and larger diamonds is introduced. Emphasis is on teamwork and sportsmanship.
4.6.3. Players are asked to attend evaluations with the purpose of drafting them onto teams.
4.6.4. These players have the chance to try-out for All-Star teams in June that travel during the summer.
4.6.5. Note: Depending on player numbers MHLL reserves the right to move 13 year olds or 14 year olds in the Junior and Senior Division to make for the best League Structure in these Divisions.
4.7. Seniors 14 - 18
4.7.1. Emphasis is on teamwork and sportsmanship.
4.7.2. Players are asked to attend evaluations for the purpose of drafting them onto teams.
4.7.3. This Division is divided into 2 short seasons. A second draft takes place once High School baseball has ended. At this time any 14 year old players that were on a High School team wanting to continue to play Little League baseball will be drafted onto a Seniors team.
4.7.4. The 15, 16 & 17 year old players playing High School baseball have the opportunity to try out for Big League Baseball (Knights/Monarchs) if they wish to continue playing through the summer. The 15, 16 & 17 year old players playing Senior Little League may also request tryouts with the Moose Monarchs/Knights.
4.7.5. The players aged 14 have a chance to try-out for a Junior All-Star team that travels throughout the summer.
4.7.6. There has not been a 15 & 16 year old Senior All-Star team in recent years however should there be enough 15 & 16 year old players wanting to try out and play summer baseball and also committed coaches after the formation of the Monarchs & Knights American Legion teams than MHLL would look into forming a Senior All-Star team.
5. Special Divisional Age Requests
5.1. Requests for players moving up a Division;
5.2. Request must be made to the President in writing prior to assessment dates.
5.3. Players will be evaluated at assessments by the directors of the age division in which the child would play according to league age. A decision will be made by the Directors once the evaluation has been completed.
5.4. Nine (9) and ten (10) year olds will not play in the Majors Divisionaour age structures are Kid Pitch 9, 10 & 11aMinors 10, 11 & 12aMajors 11 & 12.
5.5. 12 year old players are not eligible to play in the Junior Division.
6. LITTLE SLUGGERS DIVISION RULES
6.1. Each night begins at 6:00pm sharp. Many parents like to have their kid's home early so please try start on time.
6.2. 6:00pm - 6:20pm is when we would like to run our pre-game practice. Please stress the importance of this time as it will probably be more developmental than the game. (see the pre-game sheet for ideas on what to do during this time)
6.3. Games will start at 6:25pm Sharp.
6.4. Last team listed on the schedule is the HOME team, bats last and is responsible for providing:
6.4.1. Game balls
6.4.2. Home plate umpire
6.4.3. Score Keeper
6.4.4. Putting out and putting away the bases
6.4.5. Visiting team is responsible for providing a base umpire.
6.5. Games are 3 innings. Each team will have 3 at bats regardless of score.
6.6. All players play defensively in the field. (1/2 in the infield and 1/2. in the outfield) Outfielders are not permitted to play on the shale.
6.7. All players must play at least 1 inning in the infield.
6.8. All players bat every inning! Try to be efficient with the number of pitches per player.
6.9. Batters are allowed 3 swinging strikes. After 3 swinging strikes the batter will hit from the TEE. The batter has one swing at the tee. If they do not hit the ball they are out. No called strikes and no walks.
6.10.Defensively, play becomes DEAD when the ball originating from the outfield hits any part of the shale on the infield. As soon as the ball makes contact with the shale, play is to stop and the runners on base advance to the next base if the lead runner had already committed to the following base. Note- The ball remains live if the throw from the outfield is caught by an infielder. The ball does not become dead until it makes contact with the shale.
6.11.If a batted ball strikes the Parent Pitcher and is deflected, the ball remains live. If the Parent Pitcher catches the ball in protecting themselves, the ball is dead and a re-pitch is to be made to the batter. No strike is awarded to the batter.
6.12.Each team is permitted 2 defensive coaches when their team is playing defense.
6.13.It is the responsibility of each coach to contact the designated league photographer and arrange a time for their team picture. MHLL will take a team picture and cover the cost of the sponsorship picture
6.14.It is the responsibility of each coach to distribute the uniforms to their players and collect the uniforms at the immediate conclusion of the season. To prevent additional wear and tear on the uniforms it is recommended that they only be worn during games.
6.15.All coaches should read the code of conduct listed on the MHLL website.
6.16.It is the SOLE responsibility of the league director to cancel or postpone ANY game.
6.17.All teams will need a volunteer to act as tournament rep to organize volunteers for Little Slugger Days. This person will need to attend a meeting and organize their team's volunteers for our tournament.
7. Parent Pitch
7.1. First team listed is HOME team and bats last and is responsible for providing:
7.1.1. Game Balls (softy balls)
7.1.2. Home Plate Umpire
7.1.3. Putting out and away the bases
7.1.4. Official Scorer
7.1.5. Visiting team is responsible for providing a base umpire
7.1.6. Winning team is to telephone scores and brief information of game to Medicine Hat News and Chat Radio.
18.104.22.168. Medicine Hat News: email@example.com
22.214.171.124. CHAT Radio and News: firstname.lastname@example.org
7.2. Games are 4 innings for the first 6 games. Games will then be 6 innings for the remainder of the league play. Home team does not have to bat if ahead after 5 + innings.
7.3. The first 6 games will now include a 20 minute practice for each team. The Home team will practice for 20 minutes in the infield and use infield drills and the visitor team will practice for 20 minutes in the outfield using outfield drills. The schedule is designed to have each team with 3 practices in the infield and 3 practices in the outfield. A practice plan is provided for your use but please feel free to add drills if you like. Remember to keep the practice to 20 minutes max so that the players can get some playing time in for which they can use the skills just taught.
7.4. All players play defensively in the Field. (6 in the infield and the remainder in the outfield). Out fielders are not permitted to play on the shale.
7.5. All players must play at least 2 innings in the infield.
7.6. Only Softy Balls are to be used for games.
7.7. All players bat. Three outs or 6 runs scored by the offense will constitute a + inning played.
7.8. Batters are allowed 3 swinging strikes. No called strikes and no walks.
7.9. Defensively, play becomes DEAD when the ball originating from the outfield hits any part of the shale on the infield. As soon as the ball makes contact with the shale, play is to stop and the runners on base advance to the next base if the lead runner had already committed to the following base. ** Note - the ball remains live if the throw from the outfield is caught by an infielder. The ball does not become dead until it makes contact with the shale or is thrown back to the pitcher.
7.10.If a batted ball strikes the Parent Pitcher and is deflected, the ball remains live. If the Parent Pitcher catches the ball in protecting themselves, the ball is dead and a re-pitch is to be made to the batter. No strike is awarded to the batter.
7.11.Each team is permitted 2 defensive coaches when their team is playing defense. The coach must remain in the outfield at all times.
7.12.Games will only be cancelled by the director if weather is extreme and then all Little League games will be cancelled. Any other cancellations will be done on the discretion of the coaches. If games are cancelled by the director, he/she will have it broadcasted on the local radio stations and may also e-mail to coaches.
7.13.There should be no food allowed on the playing field. This is to prevent a choking hazard for the youngsters. If you want to treat players, please treat them all and do it after the game.
7.14.Remember the Number 1 rule is to make this game fun for the kids
8. ALL STAR DIRECTOR
The Medicine Hat Little League Association All Star Director will be appointed on an annual basis at the Annual General Meeting. The candidate will be nominated and then successfully voted in for a One-year term and serve on the executive as a Director at Large. The All Star Director will report directly to the Medicine Hat Little League executive as a whole.
Medicine Hat Little League All Star Mission Statement:
To provide an all-star summer ball program for all interested players. To further develop individual skills in an environment that promotes sportsmanship and fair play. Encourage players to strive to be Little League Champions, but win or lose, to always do their best.
8.1. Outline of Responsibilities
Chair the All Star Selection committee which will consist of three current board members, and up to two non-member executive members selected by the President.
8.2. The committee will interview all interested coaching candidates and then provide the executive as a whole, the committee's recommendation for the successful applicant.
8.3. The executive board, then as a whole, will vote on all the nominees. Each member of the board will have one vote... The vote will be a cast ballot. (The president and one designated Vice-president would then tally the votes and announce the successful candidate).
8.4. Chair all all-star selection committee meetings and chair the annual all-star coaches information Meeting.
8.5. Board members of conflicting interest (immediate family members) will be excluded from the discussion and the vote.
8.6. Coaching Selection Process
8.6.1. The All Star Director will coordinate all coaching applications and must receive all interested applications prior to posted deadline. NO EXCEPTIONS.
8.6.2. The selection committee will handle all necessary interviews and then forward their committee's recommendation back to the board as a whole.
8.6.3. In cases where there is only one applicant, an interview may be conducted and Medicine Hat Little League has the right to extend the deadline if the lone applicant does not meet the criteria.
8.6.4. It is the responsibility of the selection committee to assure that all coaching applicants meet all criteria.
126.96.36.199. Coached in appropriate House League
188.8.131.52. Application was received within designated timeline.
184.108.40.206. Police background checks are completed and submitted
8.7.1. Deadline for All Star Coaches applications will be March 31st.
8.7.2. Decision on successful candidate will be announced no later than April 10th.
220.127.116.11. This allows time for any appeals.
18.104.22.168. In order for All Star coaches to run assessments throughout the House League season.
22.214.171.124. Time to enter quality all-star tournaments.
126.96.36.199. To apply and assure any necessary time off or vacation time required to coach during the summer.
8.8.1. Once selected, it is the head coach's responsibility that all general guidelines of Medicine Hat Little League and Little League International are followed.
8.8.2. The All Star Director is NOT permitted to apply for an all-star coaching position.
8.9.1. All teams would have the same funding and expectations.
8.9.2. Teams will be chosen in the following order - AAA, AA and if required an A team. This is in order to develop each player at the level they are currently at.
8.9.3. Medicine Hat Little League would like to encourage as many players to be involved in the All Star program as possible.
8.9.4. Discretionary funding and expectations for (A÷ teams will be on a team by team scenario.
8.10.1. Create a method of feedback parents can use about their summer ball experience and a coaches evaluation.
8.10.2. These feedback forms will be used as developmental for coaches and to be a part of the criteria for coaching selections.
9. PITCHING RULES
All pitching rules and regulations will be strictly enforced according to the Little League International Rules and Regulations. NO Exceptions may be granted by any league director, executive or local official.
10. HOUSE LEAGUE TOURNAMENTS
10.1.All teams shall participate in the annual house league tournament at no cost. No team is permitted to host their own house league tournament.
10.2.Medicine Hat Little League will pay for one (1) entry fee (up to $300 maximum) for each house league team participating in an out of town house league tournament provided the tournament is within the current house league season and is located within the Prairie region and is an officially sanctioned Little League tournament. The team must burden all other expenses.
11.1.Medicine Hat Little League does not have an in season fundraiser. However, volunteers are needed each year to work the District Four and MHLL casinos.
11.2.The league president must approve all fund raising ideas by any house league or all-star team.
11.3.With exception of All Star Tournament concessions and program sales, all other fundraising proposals must be approved by the league president. All Star teams are not permitted to approach the team sponsor and or any other company for any other additional funding. If a business, company or individual chooses to donate money to an all-star team, that team may accept the money, but no sponsorship naming rights or any other obligation will be granted.
12. UNIFORMS & EQUIPMENT
12.1.All uniforms and equipment shall remain the property of the Medicine Hat Little League Association.
12.2.Coaches are responsible for gathering the uniforms and equipment of their team at the end of the season and returning all to the MHLL equipment director.
13. ACCOUNTABILITY POLICY
13.1.It is each team's responsibility to supply workers for Bingos/Casinos throughout their All Star season year (July of this year - June of the following year). All Star teams will be fined $100.00 per person/per offence for no show workers. If the replacement worker is found by the team no fine will be incurred.
13.2.It is the responsibility of each All Star team to make sure that there is enough money in their account to pay for these fines if one is incurred.
14. MEDIA POLICY
14.1.All tournament directors shall set up an area outside of the playing surface reserved strictly for Media.
14.2.Once the umpires take to the field, ALL media must immediately exit the playing surface (this includes all fair and foul territory within the fence confinements.
14.3.It's the responsibility of the umpiring crew to remove any media member from the playing surface
15. Policy on the collection, use and disclosure of personal information
15.1.During the course of registering players and establishing the membership for Medicine Hat Little League Baseball, parents, guardians or players have provided the League with, or the League has collected personal information regarding its registered players; which may also include information about his/her family and friends. The collection of such information is intended for the purpose of assisting the League in establishing and managing a (Charter÷ Little League Baseball Organization. Personal information collected about players may sometimes be used and disclosed to third parties, for a purpose intended to conduct Little League Baseball operations. Such third parties to which Medicine Hat Little League would provide such information include but are not necessarily limited to the following:
15.1.1. Applying for and making claims and adjustments for League and Player Insurance to the Western Canadian Amateur Baseball Foundation.
15.1.2. Complying with Charter procedures to record and register Little League Players with Little League Alberta, Little League Canada and Little League International.
15.1.3. Complying with contractual obligations entered into with the City of Medicine Hat with regards to City User Fees and City diamond utilization.
15.1.4. Communications and player qualification procedures with other Chartered Little Leagues with respect to inter-league play, tournament play, play offs, awards, and other administrative functions necessary to running and operating Little League Baseball.
15.1.5. Complying with any government requirements that may be legislated to minor sports.
15.1.6. Providing information to emergency medical services personnel, hospitals, clinics, nurses or doctors of any Heath Region or Authority, to which a player may have to be treated.
15.2.Personal information about players, parents, family, or friends collected by Medicine Hat Little League Baseball Association will be held in strict confidence, except to the extent of enabling the League to conduct the business of operating a minor baseball organization and disclosing such to third parties in the manner stated above. Medicine Hat Little League Baseball Association will not publicly disclose such information for commercial or monetary gain. Upon the player no longer having current or future affiliation with Little League Baseball, all such information and records collected and in possession of Medicine Hat Little League Baseball will be destroyed. Medicine Hat Little League is not responsible or liable for any third parties to which it had to disclose information.